Privacy Policy

Welxis Connect and the organizing committee of the World Education Conclave & Expo 2026 (WEC)are committed to protecting the privacy and security of your personal data. This policy outlines our data processing practices in compliance with global standards, ensuring transparency in how we facilitate intelligence-driven global education marketplaces.

1. Data Collection Framework

We collect specific data points necessary to facilitate global trade, networking, and event logistics.

A. Personal Identification Information (PII)

• Contact Details: Name, email address, mobile number, mailing address.
• Professional Identity: Job title, company/institution name, website, and professional biography.
• Identification Documents: Passport details or Government ID numbers (strictly limited to cases requiring visa invitation letters or high-security clearance).

B. Business Intelligence & Strategic Data

• Matchmaking Criteria: Buying authority, investment budget, product interests, and sector focus (e.g., K-12, EdTech, Medical Education).
• Networking Goals: Target regions for expansion, partnership requirements, and specific B2B/B2G objectives.

C. Technical & Behavioral Data

• Digital Engagement: Interaction with our event app, website cookies, and virtual platform login history.
• Physical Engagement: Badge scans at access points, session attendance, and dwell time in specific exhibition zones (via RFID/NFC technology, where applicable).

2. Purpose of Data Processing

Your data is processed to deliver a seamless international business platform and maximize your ROI.

• Global Networking & Matchmaking: To utilize our "Welxis Connect" algorithms to identify and suggest high-value B2B/B2G meetings between exhibitors and relevant buyers/government officials.
• Event Facilitation: To process registrations, manage hall access, issue visa invitation letters, and coordinate freight/logistics services.
• Marketing & Communication: To inform you about critical updates, industry reports, and opportunities related to WEC 2026 and our presenting partners (Trinayahealthcare & Tokaischool Education).
• Safety & Compliance: To comply with venue security protocols, local health regulations, and law enforcement requirements in Bengaluru, India.

3. Data Sharing & Third-Party Disclosure

We operate with strict data governance. We do not sell data to open markets. Sharing occurs only in the following "Business-Critical" contexts:

A. Badge Scanning & Lead Retrieval (The "Digital Handshake")

• Consent: By allowing your badge to be scanned by an Exhibitor or Sponsor, you provide explicit consent to transfer your contact details to them. They become an independent controller of that data for their own business follow-up.

B. Presenting Partners

• Data may be shared with our strategic partners, solely for the purpose of sector-specific alignment educators.

C. Essential Service Providers

• We share minimum necessary data with authorized vendors for:
• Registration & Badge Printing:
• Accommodation & Travel:
• Venue Security: BIEC Bangalore
• Payment Processing: Secure PCI-DSS compliant gateways.

D. Legal Obligations

• We may disclose data if required by Indian law, court order, or to protect the rights and safety of our participants.

4. International Data Transfers

As an international event hosted in India:

• Information collected from users outside India (including EU/UK/USA residents) will be transferred to and processed in India.
• We take appropriate steps to ensure your data is treated securely and in accordance with this policy, utilizing standard contractual clauses where necessary to mirror global data protection principles

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined above, including:

• Active Engagement: Duration of the event cycle and post-event "Year-Round Connect" initiatives.
• Legal Compliance: Financial records and invoices are retained for the statutory period required by tax authorities (typically 5–7 years).

6. User Rights & Control

Regardless of your location, we respect your rights regarding your data:

• Right to Access: You may request a copy of the personal data we hold about you.
• Right to Rectification: You may request updates to incorrect or incomplete data.
• Right to Erasure ("Right to be Forgotten"): You may request the deletion of your data, provided it is not required for legal or financial compliance.
• Opt-Out: You may unsubscribe from marketing communications at any time via the footer link in our emails.

7. Security Measures

We employ robust physical, technical, and administrative safeguards, including:

• Encrypted data transmission (SSL/TLS).
• Role-based access controls for staff.
• Regular security audits of our digital platforms.

8. Contact & Compliance

For inquiries regarding this policy or to exercise your data rights, please contact the WEC 2026 Compliance Office: